Privacy Policy

This website uses Google Analytics to help analyse how users use the site. The tool uses "cookies," which are text files placed on your computer, to collect standard Internet log information and visitor behaviour information in an anonymous form. The information generated by the cookie about your use of the website (including IP address) is transmitted to Google Analytics. This information is then used to evaluate visitors' use of the website and to compile statistical reports on website activity for Bundiyarra Aboriginal Community Aboriginal Corporation.

We will never (and will not allow any third party to) use the statistical analytics tool to track or to collect any Personally Identifiable Information (PII) of visitors to our site. We will not link, or seek to link, an IP address with the identity of a computer user. We will not associate any data gathered from this site with any Personally Identifiable Information from any source, unless you explicitly submit that information via a fill-in form on our website.

This site does not gather personal information about users without their knowledge.

All information entered into any form throughout this site is not used in any way or form other than for the explicit use of those functions. We will not sell, distribute or use that information for any other purpose.

We will not use information about you without your permission.

We will provide mechanisms for you to communicate your privacy concerns to us and that we will respond to them thoroughly and thoughtfully.

Privacy, Cultural Protocols and Intellectual Property Policy

  1. Purpose

This policy outlines Bundiyarra’s commitment to protecting personal information, cultural knowledge, and intellectual property. It ensures that all data and materials are handled in accordance with Aboriginal cultural protocols, privacy legislation, and ethical governance standards.

  1. Scope

This policy applies to:

  • All Bundiyarra staff, Board members, contractors, and volunteers
  • All applicants, clients, and community members whose information is collected or held by Bundiyarra
  • All cultural materials, images, recordings, and documents created or stored by Bundiyarra
  1. Guiding Principles

Bundiyarra operates under the following principles:

  • Respect for Culture: All information and materials are managed in ways that honour Aboriginal cultural protocols and community ownership.
  • Confidentiality: Personal and cultural information is treated as confidential and shared only with consent or as required by law.
  • Integrity: Information is used solely for the purpose for which it was collected.
  • Transparency: Statistical data may be shared externally for funding and reporting, but personal details are never disclosed outside Bundiyarra.
  1. Cultural Protocols

Bundiyarra recognises that cultural information, stories, and images belong to the individuals, families, and communities from which they originate.

  • Cultural materials will only be used with informed consent and in accordance with community expectations.
  • Traditional knowledge and imagery will not be reproduced, published, or shared without permission from the relevant custodians or Elders.
  • Cultural content will be stored securely and accessed only by authorised staff.
  • Bundiyarra acknowledges the intellectual and moral rights of Aboriginal people over their cultural expressions.
  1. Intellectual Property
  • All intellectual property created by Bundiyarra or shared with Bundiyarra remains the property of the original owner or creator.
  • Bundiyarra will not sell, license, or distribute cultural or personal materials without written consent.
  • Where Bundiyarra develops materials incorporating community knowledge, joint ownership or attribution will be negotiated respectfully.
  • Any use of Bundiyarra’s logo, branding, or materials requires written approval from the CEO or Board.
  1. Privacy and Record‑Keeping

Bundiyarra complies with:

  • Privacy Act 1988 (Cth)
  • Corporations (Aboriginal and Torres Strait Islander) Act 2006 (CATSI Act)
  • Bundiyarra Rule Book and Governance Framework

Record‑keeping standards:

  • All personal and cultural records are stored in secure, access‑controlled systems.
  • Physical files are kept in locked cabinets within restricted areas.
  • Digital files are password‑protected and backed up securely.
  • Access is limited to authorised staff and Board members.
  • Records are retained only for lawful and operational purposes, then archived or destroyed securely.
  1. Data Sharing and Reporting
  • Bundiyarra may share aggregated statistical data (e.g., number of participants, program outcomes) for funding and reporting purposes.
  • No personal names, addresses, or identifying details will ever be shared outside Bundiyarra.
  • Data shared externally will be anonymised and used solely to demonstrate community impact and funding accountability.
  1. Breach Management

Any breach of privacy, cultural protocol, or intellectual property rights will be:

  • Reported immediately to the CEO
  • Investigated under Bundiyarra’s governance procedures
  • Addressed through corrective action and, if necessary, disciplinary measures
  1. Review and Continuous Improvement

This policy will be reviewed annually by the Board to ensure compliance with legislation, cultural expectations, and community feedback.